Future Conference Hosts

We are regularly soliciting hosts for future conference editions of UbiComp, with regional preferences alternating between the Americas, the Asia Pacific region, and Europe/Middle East/Africa (EMEA) on a three year schedule. Proposal deadlines are roughly 2 years prior to the conference. See below for details on the current solicitation round. The host proposal process is intended to be as lightweight as possible while allowing the SC to conduct an informed review, and need not be a "polished" document, but should include:

  • Details of the city, including typical hotel costs
  • Details of at least one possible venue, including an indication of the cost of hiring the venue for 1-2 days of workshops and 3 days of multi-track conference, and the AV facilities required, and WiFi networking capable of handling 700+ connected devices. This need not be final but are indicative of the costs of holding the conference in that location. This should account for all typical UbiComp and ISWC activities (see previous years' programs for a list of those activities), including, for example, the ISWC Design Exhibition.
  • Multiple sets of dates when the conference could be held.
  • Indications of potential collocation with other events. For example, we have collocated with ISWC since 2013, and this has contributed to the enriching and inspiring breadth of work presented. Pervasive 2012 also collocated with DIS. The SC actively encourages collocation as an opportunity for our community to exchange ideas with other research audiences. We have built an increasingly strong and synergistic relationship with ISWC, with collocation since 2012.
  • A possible schedule of the conference, which should be based on recent UbiComps or Pervasives but should include 3-5 simultaneous paper tracks to accommodate an expected total of 12-15 paper talk sessions based on content published in the PACM IMWUT journal. See recent programs to get a sense of the scale. Innovative ideas for other sessions or sub-events are very welcome, especially as the size of UbiComp increases. Again, the schedule should include all typical UbiComp and ISWC activities.
  • Short bios of the general chair(s) for BOTH UbiComp and ISWC, and any local chairs or other community members who have indicated their willingness to serve. Program Chairs for the archival papers/notes track should NOT be specified for UbiComp. UbiComp has moved to a journal publishing model, and the Editorial Board of the journal will take responsibility for the papers/notes. Diversity (region of the world, gender, ethnicity, etc.) is important when considering the potential chairs for your bid.
  • Potential local sponsors, both public bodies and local companies.

Prospective hosts are encouraged to review the ACM Conference Organizers Manual, ACM SIGCHI's Guide to Organizing a Conference, the ACM Conference Financial Management guide, and the ACM sponsored conference TMRF Guidelines (though a TMRF is not necessary at this stage). As an ACM-sponsored conference, the ACM takes on financial liability (e.g., signing contracts for the venue) and will assist the general chair(s) with negotiations with a suitable venue as necessary once the winning bid is selected.

As with previous conferences, it is important to keep the registration costs and other costs associated with attending the conference as low as possible, so that attendance is open to as many as possible. Please focus on keeping costs such as food modest, and on listing low-cost accommodation possibilities.

The conference has regularly moved around three regions: Asia/Pacific, Europe/Middle East/Africa (EMEA) and the Americas. There is a strong intention to continue to do this in the future.

Deadline for 2020 proposals: 31 October 2018 (regional preference: the Americas)

If you are thinking of submitting a proposal for 2020, 2021, or beyond please email the chair of the steering committee, Julie Kientz at jkientz@uw.edu to begin a conversation, receive examples of past bids, etc. You may also reach out to any other member of the steering committee (see above). The SC is happy to help advise prospective hosts before a final bid is submitted.