Attending Accessibility UbiComp 2017

Accessibility Statement

Our goal is to make UBICOMP/ISWC 2017 accessible and inclusive for anyone who would like to attend. Below, we have provided both a list of specific steps that we are taking to try to accommodate a wide range of accessibility needs. We encourage attendees who may want to take advantage of reasonable accommodations, or simply want to know more about the current arrangements, to contact the accessibility chairs at accessibility-2017@ubicomp.org

  • Website - The conference website will endeavour to meet WCAG 2.0 AA web accessibility standards to allow for sensory or mobility impaired access.
  • Venue - The conference venue has been reviewed for full compliance with the Americans with Disabilities Act (ADA) to ensure easy access for the widest range of abilities. The conference hotel (Motif Seattle) has multiple ADA guest rooms that can be booked specifically by those who need them. More detailed information to come under the “Attending” section of this website.
  • Companion Registration - Full access for an accessibility-related assistant (e.g., Personal Care Assistant, Interpreter, etc.) will be provided at no cost. Please indicate this request during your own registration (under the Special Accommodations section) so we can follow this up.
  • Proceedings - We expect that all final camera ready submissions, including supplementary content, will be accessible, and are providing support and guidance in order to help facilitate this. We ask for authors to please note the accessibility guidelines provided in the submissions process.
  • Videos and Demonstrations - Guidelines for providing accessible videos and demonstrations are currently in preparation, and authors will be encouraged to follow this. More information will be available under the individual call subsection. Review Process - The UBICOMP/ISWC review process is double-blind (meaning that authors and reviewers maintain full anonymity during review) in an attempt to ensure fairness and impartiality.
  • Other - We are very aware that every individual’s needs are unique, and in the interest of making UBICOMP/ISWC 2017 an enjoyable and informative experience for all, we are ready and willing to make every effort to accommodate the widest possible range of abilities. For any individual accessibility-related concerns or requests (e.g., logistics, transportation, materials access, etc.), please contact the accessibility chairs at accessibility-2017@ubicomp.org. All requests made will be strictly confidential to the accessibility chairs, with no further communication about your disability or circumstances taking place without your express permission.

Accessibility Q & A

If you are interested in who has sponsored Ubicomp in the past, visit any of our converence websites from previous years on the Past Conferences page. You can see the 2016 sponsors here.

Who is this Q and A for?

We are prepared to make reasonable adjustments and accommodations, or otherwise take steps to ensure that people with disabilities can take part in the conference. This Q and A is for anyone who may fall into this category, if you do, please keep reading.

What do you mean by ‘a disability’?

A disability is any impairment or condition that places an individual at a substantial disadvantage in relation to one or more daily life activities. This includes mobility, hearing and visual impairments, as well as a number of conditions that might be less immediately obvious as a disability (e.g., Mental Health Conditions, Specific Learning Disabilities, Autism, Chronic Illness, Cancer, HIV amongst other all fall within this definition).

What can I request?

In short, we are willing to take all steps that are possible to include people with disabilities at UBICOMP/ISWC2017. Some examples are shown above. This includes anticipatory steps we are taking in advance of the conference to ensure accessibility takes place for as many of our attendees as possible without the need for a specific request. In addition, we fall within ADA title III, which includes provision at the expense of the conference for assistive aids and qualified interpreters (e.g., ASL) as appropriate for an individual attendees.

Does this include travel and accommodation?

We have ensured that the conference hotel has a number of ADA-compliant rooms that have appropriate facilities for those disabled people who may need them. While we cannot pay additional travel and accommodation costs in and of themselves, there are a wide range of Educational Charities that you can apply for, or other grants (including our Student Travel Grants). It is also possible your academic institution will be obliged to cover your travel and accommodation costs under the law, given the career development and educational opportunities intrinsically tied to attendance at a world-leading conference in this field. To discuss this proposition, or for support in dealing with your institution in this regard, please contact the accessibility chairs at accessibility-2017@ubicomp.org. You are encouraged to register and begin planning as early as possible both for funding and logistical purposes – if you are ultimately unable to attend due to a disability-related reason, we will fully refund your registration fee.

How do I request a reasonable adjustment or accommodation?

There’s two ways of doing this. The first is getting in touch in confidence with the accessibility chairs (Astrid Weber) at accessibility-2017@ubicomp.org. We encourage this if you have a complex request, or just want to be sure that any request will be met before you register for the conference. The second is to indicate this on your registration form as you register for the conference. We aim to approve most requests within two weeks of receipt, although if further investigation or consultation is required, this may take longer.

I have a complex request for a reasonable accommodation. How will you decide upon whether or not this can be honoured?

In short, we will generally honour a request if it is possible for us to do. The more notice we have the better, and the more likely we would be able to find an effective implementation of your request that fits with any competing challenges that also apply to our conference. We may need to consult with ACM and more widely in order to fully investigate such a request, in which case we would ask your permission to do so.