Call for Workshop Proposals

Please note that this call for workshop proposals is now closed. Accepted workshops can be viewed here.

UbiComp 2014 invites proposals for the workshop program of the 2014 ACM International Joint Conference on Pervasive and Ubiquitous Computing. Workshops provide a forum for attendees with common interests and are a great opportunity for community building. They can be one or two days in length, and vary in size and format depending on their objectives. All workshops will be held on Saturday, September 13, 2014 and Sunday, September 14, 2014 before the main conference.

We are soliciting workshop proposals on any topic of relevance to Ubiquitous Computing. There are many ways in which workshops can enrich a conference, and we are aiming to accommodate diverse opportunities for the UbiComp community to engage. This includes, but is not limited to:

• Workshops that provide a forum to share advances in an area of special interest to the community. Such workshops would typically solicit original research contributions and involve a peer-review process for submitted papers, but would be open to wider attendance. ALL accepted workshop papers will be included in the ACM digital library and the supplemental proceedings.
• Workshops that aim to gather a group of researchers for a focused activity, such as hands-on prototyping, or joint development of a cross-disciplinary research agenda. Such workshops typically involve a selection process for attendance, but not necessarily a solicitation of material for publication.

Pre-proposal Submission Inquiries

Should you wish to discuss ideas for a workshop proposal prior to the submission deadline, feel free to contact the Chairs of the Workshops Program at workshops2014@ubicomp.org.

Workshop Proposal Content

• The proposal should be prepared as a document of no more than 4 pages in SIGCHI papers format, and must in addition include a CfP (Call for Papers, or Call for Participation). It must describe the topic, rationale and objectives for the workshop, the organizers’ backgrounds, an estimate of expected attendance (and whether participation will be limited), and a detailed plan for conducting the workshop (including any plans for pre-workshop preparation and/or post-workshop follow up). Upon acceptance, the workshop description is expected to be revised and adapted for inclusion in the supplemental proceedings.
• All workshops have the option to solicit contributions for inclusion in the ACM Digital Library and supplemental proceedings of the conference. Workshop organizers must clearly describe in their proposal whether they wish to have workshop contributions published in this way. Organizers can specify page numbers for papers they solicit, but all workshop papers must be in the SIGCHI Extended Abstract format (Word | LaTeX), and be ready for inclusion into ACM digital library and the supplementary proceedings by July 6, 2014.

Workshop Selection Process

Workshops will be reviewed by a jury of experts who will evaluate the work based on how compelling they expect it to be to UbiComp attendees. The jury will consider several factors during the selection process, including:

• The potential for the topic of the workshop to generate stimulating discussions and useful results.
• The expected interest level in the topic in the community.
• The organizers’ ability to demonstrate in the proposal a well-organized process and plan for the workshop.
• The overall balance of topics in the Workshops program. If multiple submissions are received on the same or similar topics, the organizers may be encouraged to merge them.

Workshop Organizers' Responsibilities

The organizers of each workshop are expected to:

• Publicize the workshop with a call for participation via the UbiComp website and email
• Set up a web site for the workshop containing more details on the workshop, including CFP, workshop format, plans for publication (if any), participants, program, etc. In particular, the CFP should clearly specify that accepted papers must be in the SIGCHI Extended Abstract format (Word | LaTeX) and will be published in the UbiComp 2014 adjunct proceedings.
• Encourage potential participants to submit papers
• Work with the UbiComp Publication Chairs to include workshop papers in the ACM digital library and the adjunct proceedings
• Work with the UbiComp Workshop Chairs to arrange the workshop
• Actively run the workshop

Note that workshops are an integral part of the UbiComp conference. Hence, workshop organizers and attendees are expected to register for the workshop in addition to the conference.

Submitting Your Proposal

Please email your proposal directly to the workshop chairs at workshops2014@ubicomp.org. The deadline for submission is March 28, 2014. The submission should be a single PDF file, including both the proposal (max. 4 pages) and an appended CFP. Please download and use the required templates to prepare the proposal.

Workshop Chairs

Important Dates

• Submission deadline: March 28, 2014
• Notification of acceptance: April 11, 2014
• Distribution of all accepted workshop CFPs: April 18, 2014
• Camera-ready version of workshop and all workshop papers due: July 6th, 2014
• Workshops: September 13-14, 2014